Executive Assistant

Who are we?

Equinix is the world's digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.

A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You'll work across teams, influence key decisions, and help shape the path forward. You'll find belonging, purpose, and a team that welcomes you-because when you feel valued, you're empowered to do your best work.

Job Summary

We seek a bright and enthusiastic professional for the Executive Assistant role to support our Managing Director. This is a highly visible role based in our Frankfurt office. Experience with supporting senior executives who run large global teams in a fast-paced and growing organization is strongly desired. You are dedicated and resourceful, have a customer-service mentality, and demonstrate extraordinary attention to detail and professionalism in all interactions. Do you possess solid organizational and communication skills and have proven experience handling challenging priorities daily? Then you should apply today.

Responsibilities

Meeting and Event Planning/Preparation

Organizes meetings and develops agendas and meeting materials (such as presentations and reports) as needed
Prepares meeting rooms, ordering catering/ refreshments and other ad-hoc requirements for both internal and external facing meetings
Providing a warm and friendly welcome for external visitors and greeting them upon arrival
Plans and organizes business unit special events
Communications

Maintains confidentiality and professionally deals with highly sensitive information
Manages and maintains diplomatic relationships for PR stakeholders, internal and external
Acting as the first point of contact for external and internal inquiries, dealing with both difficult and sometimes highly confidential/sensitive issues
Manages the office and ordering and restocking supplies when needed
Special Projects

Coordinates special projects as needed, e.g., regular and ad hoc social and company events
Budgeting and Expense Management

Manages departmental budgets
Processes expense reports and POs and proactively manage these to completion
Calendar Management and Travel

Coordinates and manages complex calendars over multiple time zones
Makes travel arrangements as needed
Supporting the wider senior management team when needed
Qualifications

Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook
Fluency in English and German is a mandartory requirement
Ability to prioritize and re-prioritize in a dynamic environment, pivoting at speed
Highly organized and detail-oriented with an ability to work on your initiative
Ability to execute tasks and make decisions with little supervision
Standout colleague with