Resource Mobilization and Governance Officer: The African Institute of Biomedical Science and Technology (AiBST)

JOB DESCRIPTION: RESOURCE MOBILIZATION AND GOVERNANCE OFFICER
Location: Harare, Zimbabwe
Reports to: Chief of Staff/Chief Operating Officer (COO)
Works closely with: Chief Executive Officer (CEO), Management Team, and Board of Trustees
Duration:1
• year renewable contract (based on performance and funding availability)
1. Experience
The African Institute of Biomedical Science and Technology (Ai. BST) is implementing a strategic institutional capacity strengthening initiative aimed at enhancing its sustainability, governance, and operational efficiency. A key component of this initiative is to strengthen the Institute’s resource mobilization function and governance coordination mechanisms.

Key Responsibilities:
3. Key Responsibilities and Responsibilities
A. Resource Mobilization and Partnerships
• Develop and operationalize Ai. BST’s Resource Mobilization and Partnerships Strategy.
• Identify potential funding sources and strategic partners (foundations, governments, private sector, multilateral agencies).
• Coordinate and prepare funding proposals, concept notes, and institutional capability statements.
• Maintain a database of partners and donors, tracking engagement, proposals, and outcomes.
• Support development of Mo. Us, partnership frameworks, and donor reporting.
• Work closely with technical teams to ensure project ideas align with Ai. BST’s mandate and strategic plan.
B. Board and Governance Coordination
• Serve as Secretary to the Board of Trustees, ensuring effective preparation and documentation of all Board and Committee meetings.
• Coordinate timely submission of Board papers, minutes, resolutions, and follow
• up actions.
• Maintain a secure and updated repository of governance documents.
• Support compliance with governance and statutory Requirements.
• Facilitate communication between the Board, CEO, and management.
C. Executive Office Support
• Serve as technical aide and strategic coordinator for the CEO and COO on institutional initiatives.
• Draft briefs, reports, and talking points for high
• level meetings and partner engagements.
• Coordinate internal follow
• up on management decisions and cross
• departmental tasks.
• Manage sensitive correspondence and ensure timely execution of CEO/COO priorities.
• Provide analytical and logistical support for strategic events, missions, and donor visits.

4. Requirements and Experience

3. Key Responsibilities and Responsibilities
A. Resource Mobilization and Partnerships
• Develop and operationalize Ai. BST’s Resource Mobilization and Partnerships Strategy.
• Identify potential funding sources and strategic partners (foundations, governments, private sector, multilateral agencies).
• Coordinate and prepare funding proposals, concept notes, and institutional capability statements.
• Maintain a database of partners and donors, tracking engagement, proposals, and outcomes.
• Support development of Mo. Us, partnership frameworks, and donor reporting.
• Work closely with technical teams to ensure project ideas align with Ai. BST’s mandate and strategic plan.
B. Board and Governance Coordination
• Serve as Secretary to the Board of Trustees, ensuring effective preparation and documentation of all Board and Committee meetings.
• Coordinate timely submission of Board papers, minutes, resolutions, and follow
• up actions.
• Maintain a secure and updated repository of governance documents.
• Support compliance with governance and statutory Requirements.
• Facilitate communication between the Board, CEO, and management.
C. Executive Office Support
• Serve as technical aide and strategic coordinator for the CEO and COO on institutional initiatives.
• Draft briefs, reports, and talking points for high
• level meetings and partner engagements.
• Coordinate internal follow
• up on management decisions and cross
• departmental tasks.
• Manage sensitive correspondence and ensure timely execution of CEO/COO priorities.
• Provide analytical and logistical support for strategic events, missions, and donor visits.

8. Application Instructions. Interested and qualified candidates should submit their applications, including a cover letter and detailed CV, to the Human Resource manager, Ai. BST, via email at gmudzingwa@aibst.edu.zw copying tsodzai@aibst.edu.zw on or before 26 November 2025. Only shortlisted candidates will be contacted.