CALL FOR CONSULTANCY SERVICES Review and Strengthening of Organizational Policies

The Adult Rape Clinic (ARC), a specialist centre offering comprehensive medico
• legal, psychosocial, and community
• based services for survivors of sexual and gender
• based violence (SGBV) in Zimbabwe, is seeking a qualified individual consultant or firm to review, update, and harmonize its institutional policies to ensure alignment with current legal, donor, and operational standards.
Objective of the Consultancy
To conduct a comprehensive policy audit and revision process that ensures ARC’s organizational policies are up
• to
• date, legally compliant, gender
• sensitive, and reflective of best practices in governance, safeguarding, finance, human resources, and program delivery.

Key Responsibilities:
The selected consultant will:
• Conduct a gap analysis of existing policies and identify areas for alignment with national laws, donor Requirements, and international standards.
• Review, update, and/or draft policies including but not limited to:
o. Human Resources Policy
o. Finance and Administration Policy
o. Child Safeguarding and Protection Policy
o. Code of Conduct & Ethics
o. Sexual Harassment and Whistleblower Policy
o. Data Protection & Confidentiality Policy
o. ICT and Communications Policy
• Facilitate stakeholder consultations (including staff and Board members).
• Ensure all policies are harmonized and presented in accessible language.
• Provide finalized, formatted policy documents ready for Board approval.
Expected Deliverables
• Inception report and work plan.
• Annotated analysis of existing policies.
• Draft revised policies for review and feedback.
• Final policy documents (Word & PDF) with implementation guidance.
• Brief orientation session for ARC leadership and staff on key policy updates.

Applicants must demonstrate:
• Proven expertise in organizational policy development and legal compliance for NGOs.
• Knowledge of Zimbabwean legal frameworks, donor Requirements, and safeguarding standards.
• Strong understanding of gender equity, trauma
• informed approaches, and survivor
• centred principles.
• Ability to work consultatively and deliver high
• quality outputs within tight timelines.
• At least three traceable from similar assignments.
Application Requirements
Interested consultants must submit:
• Technical proposal (max 6 pages) outlining approach, tools/methods, and timeline.
• Financial proposal in USD, inclusive of VAT and all costs.
• Consultant(s)’ CV or organizational profile.
• Sample(s) of previous relevant work.
• Three contactable .

The selected consultant will:
• Conduct a gap analysis of existing policies and identify areas for alignment with national laws, donor Requirements, and international standards.
• Review, update, and/or draft policies including but not limited to:
o. Human Resources Policy
o. Finance and Administration Policy
o. Child Safeguarding and Protection Policy
o. Code of Conduct & Ethics
o. Sexual Harassment and Whistleblower Policy
o. Data Protection & Confidentiality Policy
o. ICT and Communications Policy
• Facilitate stakeholder consultations (including staff and Board members).
• Ensure all policies are harmonized and presented in accessible language.
• Provide finalized, formatted policy documents ready for Board approval.
Expected Deliverables
• Inception report and work plan.
• Annotated analysis of existing policies.
• Draft revised policies for review and feedback.
• Final policy documents (Word & PDF) with implementation guidance.
• Brief orientation session for ARC leadership and staff on key policy updates.

Deadline for submission: 30 June 2025, 17:00 Central Africa Time (CAT)
Email applications to: arcrecruitment2009@gmail.com
Subject line: Consultancy – Organizational Policy Review
Only shortlisted applicants will be contacted. Late or incomplete submissions will not be considered