ADMINISTRATION OFFICER

Applications are invited from highly competent and qualified individuals to fill the position of Administration Officer for the Harare Central Sorting Office.

Key Responsibilities:
The incumbent will report to the Mail Business Manager and will be responsible for the following, among other Responsibilities:
• Opening, distributing and sending mail or circulars.
• Managing employee records for the area.
• Completing and processing paperwork e.g. preparing accounts for payment.
• Monitoring and controlling area expenditure to ensure adherence to set limits.
• Order stocks and stationery from stores/procurement.
• Maintaining petty cash
• Compiling area income and expenditure account within given deadlines.
• Ensuring weekly and periodic returns required are submitted on time.
• Checking and verifying Travel and Subsistence claims for the area and ensure that travel and Subsistence settlements are done within stipulated time frames.
• Liaise with Human Resources, Stores/Procurement to ensure that the area protective clothing Requirements are met.
• Administering both business and residential lease and rental contracts.
• Coordinating protective clothing requests for staff.
• Preparing office budgets.
• Maintaining asset register for the area, i.e., keys, movable assets and fixed assets.

• Higher National Diploma in Business Studies, Administration or equivalent.
• Professional Requirements in Administration, Accounting or related Requirements will be an added advantage.
• 3 years relevant Experience.

The incumbent will report to the Mail Business Manager and will be responsible for the following, among other Responsibilities:
• Opening, distributing and sending mail or circulars.
• Managing employee records for the area.
• Completing and processing paperwork e.g. preparing accounts for payment.
• Monitoring and controlling area expenditure to ensure adherence to set limits.
• Order stocks and stationery from stores/procurement.
• Maintaining petty cash
• Compiling area income and expenditure account within given deadlines.
• Ensuring weekly and periodic returns required are submitted on time.
• Checking and verifying Travel and Subsistence claims for the area and ensure that travel and Subsistence settlements are done within stipulated time frames.
• Liaise with Human Resources, Stores/Procurement to ensure that the area protective clothing Requirements are met.
• Administering both business and residential lease and rental contracts.
• Coordinating protective clothing requests for staff.
• Preparing office budgets.
• Maintaining asset register for the area, i.e., keys, movable assets and fixed assets.

If you wish to be considered for any of the above positions, please submit your application, Curriculum Vitae, certified copies of academic and/or professional certificates in a properly stamped envelope, clearly marked with the position applied for, under confidential cover to: