Common Services Associate

Mission and objectives;
In support of the Government of Zimbabwe, the United Nations Development Programme (UNDP) has embarked on the implementation of a five
• year Country Programme Document (CPD) 2022
• 2026.

Age
18.
• 80

1) Provides assistance in management of the UN common premises, focusing on the achievement of the following results
• Daily management of the common services, including UN common premises, conference/boardrooms Facilities, to ensure a good and secure working environment for all staff members.
• Support the preparation of annual work
• plans and budget estimates for the UN common services for review by OMT and approval by UNCT.
• implementation of the approved work
• plans, regular monitoring and reporting to OMT on progress.
• Ensuring procurement, maintenance and repair of common equipment and supplies, in accordance with the approved UN common services budget.
• Acting as UN common services Assets Focal Point by ensuring safekeeping of assets, preparing bi
• annual physical inventory reports, including cost analysis and recommendations for replacement/disposal of common equipment and supplies; reconciling physical inventory data with available records to ensure inventory taken is complete, and identifying discrepancies for corrective action.
• Collaborates with the direct supervisor to provide comprehensive reports and information to the OMT on the financial and administrative status of UN common services.
• Managing timely payments to service providers to ensure smooth and uninterrupted work of the UN common services and maintaining necessary budgetary control records.
• Administration of the UN common services related contracts.
• Daily supervision and overall management of UN common services personnel as delegated.
• Conduct regular performance evaluations for the UN common services cleaning supervisor, Switchboard Operators, and other service providers, as well as assist in the clearance of performance evaluations for UN common services personnel ensuring timely performance evaluation of other UN common services personnel.
• Acting as secretary/ex
• officio during OMT meetings as required.
• Annual or bi
• annual calculation of rates for office space rent, communications utilities usage, Conference facilities usage.
• Provision of timely and correct invoices for office space rent, regular reconciliation and follow
• up on payments.
• Preparation and handling the routine correspondence related to the UN common services and its budget in accordance with UNDP rules and procedures.

Click to Apply / View More Information
Links: Click to Apply / View More Information (https://app.unv.org/opportunities/1784888021262327)