Collaborative Hiring Made Simple
Managing recruitment as a team? Everyday Vacancies lets you invite colleagues to help manage job postings, review applications, and coordinate hiring—all from a single company account.
Requirements
- Employer account
- Company admin or owner role
- Team member must have an Everyday Vacancies account
Understanding Roles
Each team member is assigned a role that determines what they can do:
| Role | Permissions | Best For |
|---|---|---|
| Owner |
| Company founder, CEO, or primary account holder |
| Admin |
| HR Manager, Recruitment Lead |
| Editor |
| HR Officers, Recruiters |
| Viewer |
| Hiring Managers, Department Heads |
Inviting Team Members
Step 1: Access Team Settings
- Log in to your employer account
- Go to Company Settings
- Select Team Members tab
Step 2: Send an Invitation
- Click Invite Team Member
- Enter their email address
- Select the role to assign
- Optionally add a personal message
- Click Send Invitation
Tip
Use company email addresses when possible. This makes it easier to manage access when employees leave.
Step 3: Invitee Accepts
The invitee will:
- Receive an email invitation
- Click the link to accept
- Create an account (if they don't have one)
- Automatically join your company team
Invitation Expiry
Invitations expire after 7 days. You can resend or cancel pending invitations from the Team Members page.
Managing Your Team
Changing Roles
- Go to Company Settings → Team Members
- Find the team member
- Click the ⋮ menu
- Select Change Role
- Choose the new role
- Click Update
Removing Team Members
- Go to Company Settings → Team Members
- Find the team member
- Click the ⋮ menu
- Select Remove from Team
- Confirm the removal
Removal Effects
When you remove a team member:
- They immediately lose access to company data
- Their personal account remains active
- Jobs they created remain with the company
- They can be re-invited later
Team Security Settings
As an owner or admin, you can enforce security policies for your entire team:
Require MFA for All Team Members
- Go to Company Settings → Security
- Enable Require MFA for all team members
- Team members will be prompted to set up MFA on next login
Session Management
View active sessions for all team members and remotely log out sessions if needed—useful if someone forgets to log out on a shared computer.
Activity Audit Log
Track important actions by team members:
- Job postings created, edited, or deleted
- Application status changes
- Team member additions and removals
- Login activity
Best Practices
Principle of Least Privilege
Give team members the minimum permissions they need. A hiring manager reviewing applications only needs Viewer access, not Admin.
Offboarding Process
When an employee leaves, immediately remove their access. Set a reminder to review team members quarterly.
MFA Enforcement
Enable required MFA for all team members, especially those with Admin access. This prevents unauthorized access even if passwords are compromised.
Role Reviews
Periodically review who has what access. Roles may need to change as responsibilities shift.
Frequently Asked Questions
How many team members can I add?
Verified companies can add up to 20 team members. Need more? Contact us for enterprise options.
Can I have multiple owners?
No, each company can only have one owner. However, Admins have nearly identical permissions and can manage the company day-to-day.
What happens if the owner leaves the company?
The owner can transfer ownership to another Admin before leaving. If this wasn't done, contact support with proof of company authority.
Can team members have their own job alerts?
Team features are for company management. Individual accounts (including those on teams) cannot set up personal job alerts separately.
Is team management available for unverified companies?
Team management requires a verified company account to add more than 3 team members. Get verified →
Ready to Build Your Team?
Start collaborating with your colleagues on recruitment.
Manage Team Members